Executive Operations & Development Coordinator
The Feminist Press is seeking a full-time executive operations and development coordinator who is passionate and knowledgeable about project management, administrative excellence, and feminist, mission-driven publishing. The executive operations and development coordinator is responsible for providing administrative, operations, and development support to the senior external relations manager, the senior sales and marketing manager, and the executive director. They will report directly to the executive director.
Essential Duties and Responsibilities:
Operations and Administration
Handle day-to-day operations for office: liaising with Feminist Press accountant, managing office financials and supplies, communicating with facilities staff and IT, handling permissions requests, and coordinating book donations
Communicate with authors, estates, publishers, and accountant about royalties
Assist with sales and inventory through direct fulfillment of author or event sales, scheduling digital print runs, overseeing stock transfers, and tracking open invoices
Assist in producing appearances at conferences and festivals, including on-site participation
Manage subscriptions, rate kits, subscription agents, and advertising for academic journal WSQ
Act as administrative point person for intern scheduling and stipends, attend college career fairs, and host non-department-specific informational interviews or classroom visits
Manage book award entries and award submissions calendar, and find new relevant award opportunities
Upload digital books for online library databases and partners
Serve as administrator on state and government grants and grant reports, and manage and oversee Feminist Press development and grant calendar
Write thank you/tax letters for all donors
Act as point person for board communication and prepare supplies for board meetings
Manage SALSA donor database
Provide logistical and administrative support for all benefits and development events
Solicit sponsors, host committees, and auction donors for major events
Manage organized donor correspondence and acknowledgment letters
Draft direct online appeals and oversee appeals calendar
Knowledge, Skills, and Abilities Required:
Bachelor’s degree and a minimum of one year of relevant administrative, operations, development, publishing, and/or media experience preferred.
Must be able to work full business hours from FP’s New York City office.
Demonstrated knowledge of and a keen interest in intersectional feminism, social justice, literary fiction, activist nonfiction, and feminist children’s books.
Possess excellent organizational, administrative, verbal, and written communications skills.
Must develop an internal and external rapport with all levels of FP stakeholders. This person will work closely with the board of directors and authors. Must be a team player who is capable of handling sensitive, critical information, and is open to receiving feedback and directions.
Must be solutions-driven, trustworthy, reliable, efficient, and possess a “can do” attitude.
Candidates must be proactive, self-directed, and flexible in a rapidly changing environment.
Proven ability to multitask, prioritize, and manage time effectively while demonstrating good follow up and follow through. You enjoy logistics, keeping the proverbial trains running on time, and find joy in the details.
Must be detailed oriented and diligent about ensuring that all aspects of their daily activities are handled with accuracy. You are a strong writer and verbal communicator with demonstrated experience with relational organizing and or fundraising.
Proficiency in Word, Excel, database management, and Acrobat. InDesign, Squarespace, social media, and IT-savvy skills are a plus.
One to two-page writing sample required, along with three references.
Salary commensurate on experience. The budgeted salary for this position is $40,000, and full benefits offered.
How To Apply
Please email your cover letter, resume, writing sample, and references as PDFs to firstname.lastname@example.org. Subject line should read: Executive Operations and Development Coordinator – Your Full Name. No phone calls please. Deadline is April 12, 2019.
The Feminist Press is an educational nonprofit organization founded to advance women’s rights and amplify feminist perspectives. FP publishes classic and new writing from around the world, creates cutting-edge programs, and elevates silenced and marginalized voices in order to support personal transformation and social justice for all people.
The Feminist Press is an equal employment opportunity organization and does not discriminate against any employee or applicant for employment on the basis of sex, race, age, creed, ethnicity, disability, marital or parenting status, sexual orientation, or gender identity. We actively seek to maintain a diverse staff.